Why Go Paperless?
A Personal Message From the Founder
A couple of decades ago I worked for a computer solutions retailer. Everything was new and exciting. The desktop PC was rapidly replacing dedicated word processors. New software solutions like CAD and Desk Top Publishing were becoming available to the average sized business, and this was revolutionizing some of the processes that businesses adhered to. During that time one of our key sales staff was given the job of investigating and promoting "Document Image Processing". I still remember the buzz of how this was going to gain momentum and add value to every business out there in some way, shape or form.
It didn't happen.
... at least not in the revolutionary way that the optimists had anticipated. There were serious limitations at the time that put a boundary on what could be achieved. Nevertheless there were niche markets at the time that adopted DIP to one degree or another, and in the meantime the technology continued to evolve.
Let's fast-forward to 2013.
Why is paper not only still being used, but at an increased rate compared to the 1980's ?
Simply because the majority or people and businesses have not yet woken up to this fact ...
The technical limitations that exisited back then, and that restrained the full set of benefits of going paperless, no longer exist.
We would like to educate businesses and individuals of how going paperless will:
- save money
- make documents more accessible
- make documents more secure
Join us for a seminar, or contract us for a program of bespoke consultancy to discover the simplicity of adopting a paperless policy.
Perhaps the better question is: Why are we still using paper as our preferred medium for documentation when it no longer makes any sense to do so?
Generally speaking paper records are:
- inefficient to access and search
- awkward to share remotely
- likely to proliferate through hard-copy sharing
- easy to steal and/or copy
- inaccessible when away from their location
With the emergence of new technology, and cloud computing in particular, adopting a paperless office policy is now an available and efficient choice for most businesses. Private individuals and families will also benefit from reducing paper usage.
Even if there are factors that prevent you from going fully paperless, there is likely an opportunity for you to make significant reductions in the quantity of hard copy paper documents you print and/or receive and store.
We can help you through the processes of:
- identifying where paperless policies would be of most benefit
- selecting the best tools and infrastructure for your policies
- creating efficient workflow procedures
Contact us today to find out more about our seminars and consulting services.